Event planning · Ibiza
Grupo Picolín is an event planner in Ibiza with something most of the island can’t offer: our own waiters, bar team and production crew based here, plus trusted local catering partners we’ve worked with for years. We plan and run villa parties, hen celebrations, brand activations, corporate off-sites and dinners by the sea — including the unglamorous bits that make or break a night in Ibiza: permits, noise limits, access roads and timings. Tell us your date and headcount and you’ll have a tailored proposal with a fixed, all-in quote within 24–48 hours. No obligation, no surprise extras.
Ibiza runs on improvisation: most planners and concierges book a caterer here, hire staff there and cross their fingers. We’re built the other way round — people and hospitality are where we started — so the team pouring your drinks at midnight answers to the same company that planned your party at 10 am.
Tailored proposal with a fixed quote in 24–48 h
An Ibiza villa party looks effortless from the pool. Behind it, someone has to handle the menu and the caterer, the bar and the ice, the staff, the sound system that suits the space, the neighbours, the local noise rules and the hour the music legally has to come down. That someone is us.
We run everything from an intimate dinner for 20 to a full villa party with DJ, lighting and late-night food — arranged with our trusted catering partners and served by our own team — and we leave the villa exactly as we found it, which your villa manager will thank you for. What’s included when we plan your villa party:
Planning a hen party in an Ibiza villa from the UK usually means juggling six suppliers across two time zones. Skip that: send us the villa (or let us suggest one), the dates and the group size, and we’ll come back within 48 hours with one plan and one fixed quote — a chef dinner at the villa, cocktail hour, brunch the morning after, DJ, decorations, the lot. The same goes for milestone birthdays and anniversaries.
Already got the villa and just need the crew — chef, waiters, bar? That’s our home turf too: see event staff in Ibiza.
Every season more brands launch, shoot and entertain on the island, and more companies bring their teams here for off-sites. We’re the execution partner on the ground: venue or villa sourcing, catering arranged with our trusted partners, multilingual hosting staff, technical production and a single point of contact who answers fast and in your language — we work in four.
Product launches at sunset, press dinners, incentive trips, leadership retreats: brief us from London, Paris or Berlin and land with everything ready.
For teams that come to think, celebrate or both: working sessions with lunch at the villa, boat afternoons, and a proper dinner to close. If your event is really a team-building programme, start with our team building for companies page; for end-of-year meals on the island, see company dinners in Ibiza.
Everywhere the good parties happen: the cliffside villas of Es Cubells and Cala Jondal, the countryside around Santa Gertrudis and San Lorenzo, San José and the sunset coast by Cala Comte, Ibiza Town and Talamanca, and the quiet north from Portinatx to Benirràs. Zones differ in music rules and cut-off times — we factor that in before we recommend a villa, not after your deposit.
Tailored proposal with a fixed quote in 24–48 h, no obligation. Enquiry form or WhatsApp, whichever you prefer.
Real event
Hen celebration · 3 days · 18 guests
Booked from Manchester in October for the following June: welcome dinner served at the villa, pool party with DJ and cocktail bar, recovery brunch and a final dinner in town — one coordinator, one fixed quote, zero calls to suppliers from the bride’s phone.
Yes — it’s half the job in Ibiza. We manage sound limits and cut-off times by zone, access for deliveries and guests, generators where needed, and good relations with the neighbours. You find out about problems after we’ve solved them.
The service is our own: waiters, bartenders, kitchen support and setup crew employed and trained by Grupo Picolín, based on the island. The menu is arranged with our trusted local catering partners and served by our team — one plan, one fixed quote, one point of contact.
For July and August, the sweet spot is September–October of the year before — the best villas and dates go first. Later is often still workable, so ask anyway; we’re good with tight timelines.
Yes: off-sites, incentives, launches, press dinners and activations, with venue, catering, production and staff under one fixed quote and one English-speaking coordinator.
All the time. We’re the execution partner that covers staff, production and catering coordination with one contact and a 24–48 h response — and we make you look good in front of your client.
Within 24–48 hours of hearing your date, location and guest numbers: a tailored plan with a fixed, all-inclusive quote and no obligation.
Tailored proposal with a fixed quote in 24–48 h. Tell us about your event or message us on WhatsApp.
